Being a PA, I’m quite often told that I’m going to be replaced by technology (nice!) but I know that technology only makes me even better at my job. Anything that saves me five minutes or helps me to get something done – means I have free time to do even more work! This can also explain why the role of PA has developed so much in the last few years so that our workload variety has expanded exponentially.
Here are a few of my favourite apps:
Trello – (App Store)
Our Book Group Trello (granted this is the browser version, but this looks better!)
I think of Trello as an online post-it note action board. For any project that needs breaking down – and this is whether or not I work with a team – I create a Board. My Boards generally start with a To-Do, Doing and Done Card, which obviously develop depending on complexity. I mostly use the browser version but I do regularly check and update my Boards from my phone.
I simply couldn’t do my day to day life without Trello now – I have Boards for household maintenance, menu planning, work projects, book group, party planning – you name it!
(NB: My love of Trello knows no bounds, I think a separate blog post might be in the offing!)
Audible (App Store)
Having been an Audible member for about five years, I use this app, without fail, every day. My current favourite (whilst not work related) is Ben Aaronovich’s Peter Grant Series read by Kobna Holdbrook-Smith – books I heartily recommend! There are so many business related books that I want to read – it really helps me out – even if it’s 20 minutes to and from work every morning. My boss has been incredibly useful with giving advice on books to read (Creativity Inc by Ed Catmull and Mastery by Robert Greene being excellent reads lately).
Obsessed with Audible stats? Me?
Slack (App Store)
Slack is a great tool for the modern workplace team. As a lot of our team is out and about and not always able to sit down and read emails every day, it’s a fab way to communicate news which everyone needs to know (but doesn’t require a meeting) or get a quick decision. Having the app on the phone means you can catch up even when you’re not at your desk/work.
Companies House – (App Store)
Nothing like a tiny bit of company stalking – or for me – verification! I use Companies House to check out registered addresses, directors’ full names and the like. It’s very useful for me and if you work with a lot of different businesses – this is a great free tool to get accurate information on people/ companies you’re working with.
Instapaper – (App Store)
I think everyone has a favourite read it later app – and this is mine. I use it to save articles not just to read later, but also to tweet/write about or share with others. It’s a clear fresh version of an article without adverts/the original article’s layout which makes it easy to read.
I must confess, I have a LOT of unread articles!
Camscanner – (App Store)
CamScanner (I have the Pro version) can scan and flatten documents for uploading/emailing. Need a paper signed and scanned and emailed? This is the way to do it! I also upload invoices to Xero which saves a lot of time and effort. Thank you Joe Tree for the Hot Tip.
Headspace – (App Store)
You might not think about this being a work app – but I’ve been a Headspacer for about 15 months now and this is now, pretty much, a daily practice. I’ve noticed the difference in my concentration, calmness and way of approaching things since I started so I absolutely view it as a tool for work. Similar to Audible, there’s a gamification of the app which works well to keep me motivated. In addition to this, there are regularly new packs to keep you on your toes in your meditation journey.
So, I’ve shared my favourite work apps – what are yours? I would love to hear about them? In addition to this, if you want to know more about any of the apps I’ve featured, please do comment to get in touch.
Looking forward to hearing from you!